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Best Recurring Payments, Subscription Billing and Online Invoicing software for IT Consultants & Managed Service Providers.

Automate your Recurring Payments with VatPay

VatPay is the best Subscription management and Recurring Payments software design to empower IT Consultants and Managed Service Providers like you to spend less time on invoicing and accounting and more time doing what you do best. Time is crucial in Business. Don't let any of your valuable time waste away. Focus on your IT Consulting goals and let VatPay help you enhance productivity by keeping track of your invoices, subscriptions, projects, timesheets, expenses, and financial transactions.

VatPay comes with a wealth of functionalities. From Recurring payments, subscription management to project management and time tracking. We understand some of the major challenges faced by IT Consultants and Managed Service Providers. That’s why our solution was designed to help you overcome these challenges and boost productivity. With VatPay, there are no more late payments, inaccurate calculations and mis-managed invoices.

Recurring Payments for IT Service Providers

Recurring payments are crucial for the survivor of all IT Consultants. VatPay's payment reminders will help you get paid faster.

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Flexible Solutions for the IT Industry.

No matter what branch of IT Consulting you specialize, we've got you covered.

Managed Services

VatPay helps small businesses with fixed-fee, customizable managed IT services and consulting plans designed to minimize risks, streamline operations, reduce stress, stabilize networks and secure your technology.

Cloud Computing

We also help cloud computing businesses bill their clients for redundant servers hosted in a data center. Since this is subscription-base VatPay will help you bill your clients for only what they use.

Help Desk Support

VatPay will also help you bill clients for help desk support issues like slow internet, computer glitches and printer failures. Create and send a one-time invoice or on a recurring schedule.

IT Consulting

We're not just an IT Provider Billing Solution. Our highly intuitive payment reminder system will help you grow your business by making sure no invoice is left unpaid. Try absolutely free today.

Network Assessment

Do you offer Business and Technology full-scale Assessment/Audit of your clients Network? VatPay Timesheet Management solution will help you bill your client for every billable hour and minute.

IT Projects

Add your employees to VatPay and collaborate on your IT Projects. Make every minute you spend projects count. Track billable hours, invoice clients and stay on top of your reimbursable expenses.

Disaster Recovery

We also offer solutions for IT Consultants offering Disaster Recovery Planning & Implementation. VatPay understands the importance of Backup & recovery because you never know when disaster will strike.

Managed Security

You've worked in securing your client's data. You shouldn't have to run after your clients to chase payments. Our tools will generate polite payment reminders if your client is still not paying in time.

VoIP Phone Systems

Most VoIP phone system is hosted on private clouds in data centers, to help eliminate the upfront capital expenditures of expensive hardwares. Our tool has built-in functionalities to help collect past due payments.

Customizable Invoice Templates to make your brand stick out.

Create recurring invoices, manage subscriptions with ease, get paid faster than any other platform.

Online Billing and Invoicing for B2B Service Providers

Frequently Asked Questions

  • Do I need my own payment gateway?

    No. You do not need an external payment gateway. If your business is located in the United States or Canada, you can use VatPay's payment gateway (powered by Chase Bank) with fees as low as 2.3% per transactions. You can click here to learn more about VatPay Payments.

  • Can I generate payment links for clients?

    VatPay will help you generate payments links for your clients to pay and subscribe to auto-payments. Once your client pay for the first invoice, they become automatically enrolled in auto-payments. Clients will have to contact you to cancel any subscriptions.

  • Can I cancel my subscription anytime I want?

    Yes you can cancel your subscription at any time. If you are not satisfied with our product or service, you can get a full refund based on our company refund policy. If you're not entirely satisfied within the first 30 days, we'll even refund your first month.

  • Can I upgrade & downgrade anytime I want?

    Yes, just like throughout the signup process you will be able to upgrade and downgrade your subscription level as well as change your payment frequency at any time. Switching plans is an absolute breeze. The same goes for extra users as well. Once you update your subscription, the remaining days will be deducted from the payable amount. We believe you should only Pay As You Grow. We'd be more than happy to help you find the right plan for your business. Contact us if you have problems selecting a plan that fits your business.

  • Do I need to install any softwares?

    VatPay runs on the cloud so you have the freedom to use any operating system (Windows, MAC, Linux etc.) and hardware (Laptop, Desktop, Tablet, Mobile Phone) of your choice. It's' 100% web based, meaning you can access it anywhere and there’s no software to install on your computer. You can even use FreshBooks on your mobile device. VatPay has been designed to work best for freelancers, small and medium businesses, accountants that work within a company or with multiple clients and freelancers.

  • Does it work on Mac, PC or mobile devices?

    Yes! VatPay works with any device or operating system because it’s 100% cloud base. You can access it on any system you want with just one or multiple accounts. Whether you’re in the office, at home or on the go, just visit and access all your data.

  • Do I need a credit card to sign up?

    Nope! It’s free to sign up for VatPay Online and you don’t have to put in your card data. After your free premium trial ends, your account will be automatically put on the Free plan, so you’ll need a card only if you want to upgrade back to Premium features.

  • How soon do I get help?

    We do everything to answer and solve all your issues in 12 hours or less. We have a built-in chat support inside the application. You can chat with us during business hours straight from the app. Locate the chat icon in the app and click to commence live chat with a real human. No chat bots. You can also send an email to For the quickest answers, you can also visit VatPay knowledge base at

  • How do I get started with VatPay?

    You can start using VatPay today by signing up for a free 14 days trial account. Our trial comes with full access to all our features and functionalities so you can ensure that VatPay works for your business.

  • How soon do I get paid?

    Once your client make a manual or auto payment, the funds will be deposited in your bank account as early as same day. To take advantage of VatPay Same-Day Deposits, you will need a Chase Bank Account. All our customers with a Chase Bank Account get their funds deposited in their bank account on the same day. However, if you account is associated with a different banking institution, you will get your funds within 24 - 48 hours depending on your Bank's payment processing time.

  • Privacy & Security: Is my data secured?

    VatPay protects your personal information. We take your data’s security very seriously, so we use TSL security encryption, which is the industry standard for transmitting data safely over the internet. Your data is yours only and we never touch is without your explicit permission. For security of transactions we use the Secure Sockets Layer (SSL) protocol, which encrypts any information such as credit card number and billing information that you send us electronically. In addition, All banking and credit card information is handled securely by your payment processor (Stripe or PayPal) and never touches our servers.

  • Can I manage multiple accounts with the same account?

    You can create as many companies as you wish under the same account. Every company can have its own plan and you can upgrade and downgrade according to your needs.

  • Do you offer help setting up my account?

    If you need help setting up your account, or have any questions about using VatPay, our 24/7/365 Support Team is ready to jump in and offer award winning support. VatPay support is also 100% free forever. You can either send an email to or give us a call at 1.877.233.4505 between 8:00 AM and 8:00 PM EST. if you ever have any questions or concerns, need technical support or help getting started with VatPay, just write us a quick email. Our support team will be with you within just a few moments.

  • How many companies can I setup with my license?

    Your license is directly related to one business, so you can only use it for one company. If you wish to use VatPay for multiple companies, you have to buy additional license for each company. Contact us to get the best prices for your 2nd or 3rd licenses. You will get discounts when setting up multiple business. Just email us at to learn more.

  • How does the free trial work?

    You can have unlimited access to VatPay and all its features for free for 14 days, with no contracts and no credit card required. You even get free phone and email support in case you have questions about setting up your account. Sign up absolutely free. When your free trial expires, your account will be put on hold until you purchase a paid subscription. You don't have to remember to cancel.

  • Can I send emails from my custom SMTP?

    Wondering what your customers see when they get an email from VatPay? By default invoices are sent from email address. This is because of the way transactional emails and our SMTP server is set up. However, you can update the SMTP settings in the app to send emails from your domain (

Still Got Questions? We are here to help. Email or Call (877) 233-4505.