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All-in-One Billing, Invoicing, Project Management and Time Tracking Software for SMBs and their Teams.

Features at a Glance

All-in-One Billing, Invoicing, Project Management and Time Tracking Software for SMBs and their Teams.

Create invoices in minutes, manage your recurring invoice payments with ease and convert billable hours into Invoices.

Invoicing & Recurring Payments

Automate all your recurring billing operations using VatPay Subscription Management tool. Allow your clients to save credit cards/eCheck for instant invoice payments.

Estimates & Quotes

Use VatPay to give your customers a rough overview of prices, discounts, and more by generating detailed estimates. Easily convert your estimates to invoices.

Project Management

From project planning to execution, VatPay makes it easy for you to manage all your projects and track your time. Click here to learn more.

Expenses & Receipts

Use VatPay to track your reimbursable expenses and instantly bill your clients. Upload, Record and track all Receipts with expenses.

Time Tracking

Use VatPay to log your hours and convert them to an invoice. Turn hours, miles and expenses into invoices and VatPay will ensure you are compensated for the work.

Team Collaboration

Assemble your team using VatPay. Your accountants, employees and partners can easily access your data whilst reducing management time and costs.

Client Portal

Build a strong relationship with your clients and impress them with their own, dedicated area. Your clients will pay invoices online, as well as track their transaction history.

Accounting & Financial Reports

Your accountants will be smiling when they see the generated reports from VatPay. Our reports are also easy for everyone to understand.

VatPay Payment Gateway

Get extremely low credit card processing fees. Fees as low as 1% for ACH and 2.2% for Credit Cards. No monthly or setup fees. You only get charge when you make a sale.

Your business in one place | Accept credit card & eCheck payments | Monitor your business performance | Collaborate better & faster | Free Updates & 24/7 Online Support

Send professional Invoices, get paid online, Upload Receipts & Manage your Expenses.

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You can Create, Send and Get Paid for your invoices online.

Create professional and elegant looking estimates and invoices in any language or currency in a matter of seconds. Email them to your clients with one click and get paid online 10x faster.

Professional Invoices
Generate Expense Reports
Generate Quotes with taxes and discounts
Track Time and convert them to Invoices
Create Estimates and convert to Invoices
Upload and manage Receipts

Fully Responsive on Mobile, Tablet and Desktop

Take your business with you. VatPay works no matter where you are and on any device. You can access your information from anywhere in the world.

Collaborate With Your Team & Share Files

VatPay' Project Management and Time Tracking tool was designed for all Business Owners that are busy managing their businesses. Our solution has helped thousands of our customers become more organized and productive. You'll be able to invite your employees, contractors or even clients to collaborate on projects in VatPay. In addition, you will be able to generate professional looking invoices for your projects.

You will be able to view project overview, all project time entries, Sales data which includes, Invoices and Estimates. Create expenses for each project and invoice your clients for any additional expenses incurred while executing a project. Share thoughts and files in one single spot. Easily duplicate projects with similar settings, create task, archive projects and many more from the projects dashboard.

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Additional Features for Effortless Project Management

  • Track project due dates
  • Chat and collaborate on projects
  • Manage team tasks and deliverables
  • Quickly see an overview of project status
  • Share images and files from within Projects
  • Manage projects on the go & access files from anywhere.
  • Invite your employees, contractors & clients to a project
  • Assign a rate or hours to a specific project for a client
  • Regulate what your team can and cannot access with team permissions

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Create Professional Invoices in Seconds

VatPay makes creating professional looking invoices for your business extremely easy. No more running after customers for payments or waiting in the line at the bank to deposit a check. Let your clients pay you online. We guarantee you will be paid ten times faster. It’s simple to create and customize your invoice, add your logo and personalize your thank you email. Speed up the payment process and make sure your invoices land in your client’s inbox by sending the invoice straight from VatPay. Easy to use. Fast to get paid.

Customize your invoice using our fully customizable templates to make your brand stand out. Take complete control over the look-and-feel of your invoices, estimates, quotes etc. Automate periodic tasks by creating recurring invoices to bill your clients on a weekly, bi-weekly, monthly, yearly or any define period that fits your business needs. VatPay integrates with many other platforms like Stripe, PayPal, Authorize.Net etc. You can also add invoice due date or specify that the invoice is due on receipt. Customize the invoice payment terms. Include discounts and taxes. Preview your invoices before sending to your customers. VatPay supports multi-currency. Specify the currency you wish to receive your payment. You will also receive instant updates when your invoice is opened and paid.

Accept Credit Cards & eChecks to get paid faster

Your clients pay your invoices online with Debit or Credit Cards, and your funds reach your bank account in as little as two business days. Receive instant online invoice payments from anywhere, any customer and in any currency around the world. Your clients will be able to pay directly on your invoice. Clients can also pay from Client's portal. Payment options include VISA, MasterCard, AMEX, Apple Pay. Accept international currencies with Stripe. Fast and easy, just like you like it.

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Customize the app to make your Brand Stick Out

Make VatPay your own by adjusting every bit and piece of your invoice and control panel, log-in screens and statements to a design and color scheme specific to your business. Customize and manage multiple businesses with different themes.

  • Add your business logo
  • Select company theme
  • Select default template

Send Recurring Invoices to your clients

As a Freelancer or Small Business Owner, do you send the same invoice periodically to your customers? VatPay Recurring Invoices is for you. Schedule your billing for recurring invoices to be generated automatically through VatPay' invoicing system and focus on things that are important to you. Let VatPay automatically invoice your clients and charge their credit cards so you never miss a payment. With recurring invoices, no invoice will be overdue. Everything will be paid fast and on time. Our flexible plan management options support a variety of billing scenarios, payment plans, and business needs.

Track your Business Expenses with one click.

It's now extremely easy to manage all your expenses in one place. Use VatPay to track the reimbursable expenses and instantly bill your clients. Let us track all the details for you. Snap a picture of your receipt, log the activity in VatPay and let us keep things organize for you in the cloud. We understand dealing with taxes are complex and that's why when the time comes for you to file your taxes, you will have all the information you need without any of the complexity. Mark an expense as billable and we will automatically convert it to an invoice for you to send to your client. VatPay makes Expense Tracking Ezzy.

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Generate Powerful Business Reports

VatPay Financial Reports and Tools will ensure that you understand your spending habits, your expenses and where your money is coming from or where your money has gone. Our powerful insights help you confidently make decisions to keep your business on the right track. Whether you have an accountant or not, easily create custom reports and gather insights to better understand how your business is performing. Use our powerful tools to filter out records, group results by date, currency etc. Customize the period or even the columns that you want to be included in the report. Export the report in various file formats, either copy the reports to clipboard or download them to your computer and edit them any way you wish.

Manage Teams & Collaborate with your employees

Team Collaboration and Communication is the key to small business success. Keep everyone on your team up to date and discover new ways to collaborate with others. Invite your Employees, Accountants, and Clients to your customized VatPay portal. Employees will have their own VatPay accounts with defined roles (Administrators, Members and User). They will be able to collaborate, gather feedbacks and track project progress. You will be able to assign custom user roles. Manage multiple user accounts and permission levels so that employees and collaborators can easily access your data and reduce management time and costs. VatPay provides an online centralized place for file storage. You and your team members will see significant growth because our tool empowers your team to be more efficient.

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